We use a lot of Google at the school. When I say Google, it is not just the Google search, but all those Google services. Think Gmail, Google Docs, Google’s own browser, Android and much more.
Oh, and Google Hangouts, don’t forget that one!
So, how do we make it easy and fun to use Google at the school? The best way to do it is to have learn to use all those Google services better. That’s where “Google Tips for Students and Teachers” come in.
Note: I am planning to make this list a bit more longer, with 100 tips. So check back often to see the newer ones!
50 Quick Google Tips for Students and Teachers
These are tips and tricks for various Google services, hand-picked for use in schools and universities. I have organized them neatly in to different categories.
Starting with Google Search.
- Search: Google Scholar lets you search across millions of papers, theses, abstracts, and academic articles. You must try this out while doing serious academic research.
- Search: Find pages within sites using site:[website URL] and your search phrase, find authors using author:[name], and type intitle:[word] to find a page with that word in the title.
- Search: Use filetype:[jpg or other extension] to find images and all sorts of files (such as docs and pdfs)
- Search: Use an asterisk (*) as a wildcard search operator to fill in the blanks. For example, “Why money is *”
- Search: You can search only education sites by typing in site:edu. This comes in handy when search for exams you can use to practice with: “site:edu advanced chemistry exam.”
- Search: For definition or word meaning type define followed by the word.
- Search: You can translate single words right from the search bar by typing “translate [word] into [language].”
- Search: You can limit certain terms or websites from the results using the – (minus) sign. Example “encryption –site:Wikipedia.org”). Remember to try combinations of these search tricks to get the best the results. For example, if you want PDF documents published on .edu sites about history, try site:edu filetype:pdf history.
- Google Drive: Use keyboard shortcuts. Here is the most useful 10:
- Ctrl+Home: Get back to the top of your doc.
- Ctrl+B: Bold.
- Ctrl+E: Center alignment
- Ctrl+L: Back to left alignment.
- Ctrl+M: Insert comment.
- Ctrl+H: Replace.
- Ctrl+End: Go tolast cell in data region.
- Ctrl+Home: Go tofirst cell in data region.
- Shift+spacebar: Select entire row.
- Ctrl+Z: Undo.
- Ctrl+Y: Redo.
- Ctrl+spacebar: Select entire column.
- Ctrl+J: Full justify.
- Ctrl+Shift+L: Bulleted list.
- Ctrl+Shift+Space: Insert non-breaking space.
- Page Down: Move down one screen.
- Ctrl+K: Inset link.
- Ctrl+Shift+F: Full screen.
- Page Up: Move up one screen.
- Ctrl+Space: Remove formatting.
- Ctrl+: Heading style 1. Change the “1” to any number 1-6 and get the corresponding header.
- Google Drive: To view all keyboard shortcuts: On Mac, press ⌘ + / On Windows, press Ctrl + /
- Google Drive: In a document, go to the View menu and select the Full screen option for distraction free content writing
- Google Drive: You can automatically create Table of Contents. In a document with several headings, place your insertion point at the top of the document. Then, go to the Insert menu and click Table of contents to add a TOC.
- Google Drive: To lose the toolbar and use your entire browser window for editing, select View and then Hide Controls. To bring the toolbar back, press Esc.
- Google Drive: Star multiple documents at once: Hold down command or shift as you selecting the file name. Then drag the file name onto the top of the Starred entry in the filter list at the top left of the interface.
- Google Docs: Create two column layouts with this workaround.
- Gmail: Add events to Google Calender from Gmail: Gmail now underlines all dates and times in emails. Hover over them to preview your schedule for the day and change the title, date or time of the event. Click “Add to Calendar” and it will get added to your Google Calender.
- Gmail: Use Google Drive To Send Huge Attachments: Gmail has a 25MB limit on attachments. To send bigger attachments, add the file to your Google Drive, and from your Gmail compose window, click the Google Drive icon, select the file.
- Gmail: How to allow your family members to send emails from your Gmail account by adding them as delegates.
- Gmail: You can drag and drop messages between different tabs in the new Gmail (Primary and Updates etc)
- Gmail: You can also right click an email and choose “Move to tab” to move an email from one tab to another.
- Gmail: Right click on any email to Archive, Delete or Mark as Read.
- Gmail: Keyboard shortcut to go to next tab is `
- Gmail: Keyboard shortcut for previous tab is ~
- Gmail: Search for category:updates, category:social, category:forums, category:promotions to find these messages.
- Gmail: How to Exclude Chat History in Gmail Search: You can include -in:chats in your searches to easily search everything inside except for chats.
- Chrome: Use Chrome’s addressbar as a quick calculator. For example, type 10*200 and press enter. You can open Google’s own calculator just bye typing calc into Chrome addressbar.
- Chrome: Add an easy WikiPedia search to Chrome using this extension.
- Chrome: Use Paste and Search to speed up your search. After you copy text from a document or page to search, do not do the usual pasting and hitting the Enter key or clicking Search. Directly, right click on the addressbar and choose “Paste and Search“
- Chrome: Similar to Paste and Search, if you have copied a web address, select Paste and Go to save time.
- Chrome: When you are on any text field form, look at the bottom right corner of the field and you will see a small icon (3 lines). Click and drag the icon to re-size the text field.
- Chrome: Press ALT and click a link to download the target of that link.
- Chrome: Drag and drop Files to Attach and Upload
- Chrome: Drag and drop files to the addressbar (omnibox) to open them using Chrome.
- Chrome: Open PDFs in Chrome to view them quickly. Since you have Chrome open most of the times, this will save the time of starting up your PDF viewer application.
- Chrome: Install the Google Dictionary extension to view word meanings by double clicking them. Get it here
- Chrome Extension: Wikipedia Search from right click (context)menu : Quickly search for highlighted text on Wikipedia via right-click
- Chrome Extension: Docs Quickly – Create a Google Doc, Spreadsheet, Presentation, or Drawing directly from your Chrome bar
- Chrome Extension: Write Space – Write Space is a customizable full-screen text-editor that lives in your web-browser.
- Chrome Extension: Send to Google Drive – Allows you to upload a pdf version of the current page to your Google Drive using the pdfcrowd service.
- Chrome Extension: Stay Focused – Increases your productivity by limiting the amount of time that you can spend on time-wasting websites
- Chrome Extension: Grammarly lite – Grammarly Lite is a free spelling and grammar checker to help you write without mistakes on Gmail, Facebook, Twitter, Tumblr, Linkedin, and anywhere else on the Web.
- Google Calendar: Add Holidays & Sport Calendars to automatically add important events. Click on the arrow button next to Other calendars and select Browse Interesting Calendars. You’ll then be able to see holiday calendars for multiple countries.
- Googe Calendar: You can customize what your working hours are and hide irrelevant hours by enabling Hide Morning and Night under Settings > Labs.
- Google Calendar: Google Calendar has a World Clock. To enable it, go to Settings > Labs tab. Look for World clock and enable it. Once enabled, you can click on Settings under the world clock ‘widget’ to select what countries or time zones are to be shown.
- Google Calendar: Enable keyboard shortcuts in Settings > General.
- Google Books: At the top left of the page of a book, clicking this link will give you helpful information such as the table of contents, related books, and a map of places mentioned in the book.
- Google Books: Click on “Add to my shared library” to start your own personalized library where you can label books to keep them organized for your own personal library, like for a project or a class.
- Google Books: You can search magazine content too. Select Magazines in the Advanced Book Search to locate information from magazines.
- Google Books: You can use the advance search to find books that are out of copyright and can be downloaded as PDF files for offline reading. In the Advanced Search menu, select Full View to limit to your search to such books.
- Google Keep: Add Reminders in Google Keep